Serve as official representative of UBWA to the Fisher College of Business and the Ohio State University. This includes attending training, official college events, award ceremonies, leadership retreats and diversity events
Be a liaison between stakeholders at the university including COP, ULEO, ODISS, and USG, and ensure we are meeting the needs of these departments
Attend monthly conference calls for BIG10 WIB Conference and coordinate UBWA attendance
Collaborate with other student organizations on mission relevant events and programming
Oversee general programming of UBWA and assist other executive board members with projects falling under their jurisdiction
Plan, innovate, and coordinate strategies to continue and improve the success of UBWA
Meet with other board members one-on-one to help strategize and goal-set
Seek out opportunities for members including internships, leadership programs, community events and events other organizations are hosting
Organize and plan elections for the following year
Attend Presidents training
Requirements to Run
Member of the executive board for one full year
Admitted to Fisher College of Business
Senior Vice President Description
Serve as official representative of UBWA to the Fisher College of Business and the Ohio State University. This includes attending training, official college events, UBC Council of Presidents meetings, as well as leadership retreats and diversity events
Lead general body meetings and coordinate catering
Design and order exec board name tags, membership t-shirts, stickers, and any other apparel and promotional items deemed necessary
Assist the President in planning and programming for the organization
Support other exec board members in implementing programs or events
Manage and coordinate with non-corporate contacts (non-profits, entrepreneurs, business-owners, students, staff, UBWA internal etc.)
Requirements to Run:
Member of the executive board for one full year
Treasurer Description
Manage UBWA bank account, checkbook, Venmo, and Paypal
Create an annual budget and make recommendations
Devise cost saving strategies
Collect and deposit membership dues and company sponsorships
Book flights and track funding for exec board’s annual conference
Send out monthly budget updates
Manage receipt collection and account updates
Manage financial aid applications for funds/grants for general UBWA operations and special events like Women’s Week
Perform audits and complete audit forms when necessary
Attend treasurer training
VP of Philanthropy Description
Initially contact philanthropy partners and maintain relationships/set volunteering dates before committee is formed
Manage Philanthropy Committee of 4-8 members, depending on number of philanthropy partners chosen, who will be planning volunteering events throughout the school year
Philanthropy partners may include but are not limited to: Dress for Success, Girls on the Run, My Very Own Blanket, BuckeyeThon, College Mentors for Kids, Friendship Village Retirement Home
Not all of these organizations are contacted each semester
In past years each committee member is put in charge of a philanthropy partner/initiative (can run your own way though)
Sign up as a Team Captain for UBWA’s BuckeyeThon team, attend weekly meetings held by BuckeyeThon organization, and help team members raise money to attend the dance marathon (held November 2021)
Plan, in collaboration with the VP of Special Events, UBWA’s Charity Gala which will entail: (changed to smaller virtual events/multiple weeks of fundraising this year due to COVID, would have been the following)
Forming a joint Gala committee containing members from the Philanthropy Committee and members that the VP of Special Events has selected
Researching and selecting a charity that will be the gala’s beneficiary charity
Coordinate space rentals, catering, decor, etc.
Creating promotional flyers and other marketing material to spread the word about the event (can collaborate with VP of Marketing)
Working with the Treasurer to apply for funding for the gala
Reinvest Kiva funds into new loan requests by women throughout the year as funds become available (online)
VP of Programming Description
Being able to stay organized and plan ahead!
Plan at least 1 general member and 1 executive board social event per semester
Plan the end of the year party/social for the members
Plan informal (no RSVP) socials throughout the semester
Plan the annual fall spotlight farm social
Manage and coordinate the friend date program for the members (either weekly or monthly)
Coordinate all logistics and transportation for social events
Record feedback information following the event for future reference
If virtual, coordinating events through zoom and making sure people stay involved
Collaborate with other E-Board to help with general event planning when needed
Contacting Treasurer for finances, Member Relations for calendar/weekly emails/attendance, and Marketing for social media
VP of Member Relations Description
Create and send weekly email updates to members
Manage MailChimp database
Manage the UBWA execs Gmail account, including the member google calendar
Track opportunities and communications sent by corporate sponsors and other organizations
Create and manage membership application and responses
Track and send new member initiation messages
Track and manage member/executive member attendance
Own and execute the membership points system
Track and send active and outstanding member notifications
Plan and organize UBWA fall and spring involvement fairs/Fisher Frenzy recruitment
Devise and implement member recruitment and retention strategies
Execute the Exec Connect program
Organize Member of the Month recognition and certificates
Plan and facilitate fall and spring semester Outstanding Members socials (or gift card awards, if virtual)
Maintain our FisherU account and keep it updated with every event that is open to the entire university (not events only for paid UBWA members)
Add our meetings to “This Week in Schoenbaum” email every week
VP of Professional Development Description
Manage and execute two formal professional development opportunities
Facilitate professional development workshops i.e. Business Bootcamp (generally 6 events over 6 weeks).
Arrange a case competition.
Plan and execute an etiquette luncheon.
Plan informal professional development events
Informal networking
Help develop relationships with local businesses and women’s groups
Serve as a point of contact for all members in terms of professional development needs
Help develop new relationships with companies through networking
Coordinate all logistics for executive board trips/conferences
Help coordinate events with FGWIB and other organizations on campus
Execute the UBWA Resume Book
VP of Marketing Description
Maintain the Website, Instagram, and LinkedIn accounts with information about upcoming meetings, events, socials, etc.
Assist with special events and committees throughout the year with marketing and social media as needed
Create promotional materials such as flyers, handouts, graphics, videos, etc. for the organization
Take and add pictures from various events and weekly meetings to our social media accounts and our website
Brainstorm creative social media initiatives
VP of Corporate Relations Description
Maintain an updated list of UBWA speakers and sponsors and track communication
Organize corporate attendees for weekly meetings, information sessions, site visits, and other supplemental events
Own, assess, and improve the corporate sponsorship program and packet
Attend networking events and take initiative to build UBWA partnerships
Identify speakers/panelist/keynotes for all special events
Collaborate on relevant committees
Follow-up with all speakers and sponsors in the spring semester to thank them for collaborating with UBWA
VP of Special Events Description
Plan and organize all of UBWA’s signature events throughout the year, which include but are not limited to, the UBWA Career Fair, Women’s Week, Ohio/Big10 conference
Manage a committee of 5-6 members that will assist in planning each event
Host weekly/bi-weekly meetings leading up to event
Planning each event entails:
Creatively brainstorming unique events that speak well upon UBWA to external stakeholders while being timely and organized
Working professionally with any stakeholders you decide to involve
Partnering with marketing to create promotional materials such as flyers, handouts, graphics, social media posts etc. for each event
Working with UBWA Treasurer to apply for funding for each event
Work with the VP of Marketing to spread the word about the events through personal emails to other student organizations, hanging up flyers around campus, getting events in campus-wide newsletters (OnCampus Weekly, Honors & Scholars Weekly, Student Organization Insider, TWIS, etc.)
Finding and reserving event spaces
Manage a budget set by the VP of Special Events and the Treasurer
VP of Alumni Engagement Description
Maintain and update the database of alumni network information
Gather alumni information via exit-survey
Send out three newsletters to our alumni per year (Autumn, Spring, Summer)
Continuously update and connect with alumni and supporters via LinkedIn, Facebook, and email communications
Maintain current-member UBWA LinkedIn
Set up alumni panels and blog post engagements
Create an online mentor program or similar initiative to connect our current and past UBWA members
Plan at least one alumni-related event per semester
Lead the alumni council in fostering engagement among alumni network